Options (SL Settings)

Select this to send customer account statements to both head office and any branch offices of the same company.

Once selected, you can specify a particular customer account as a head office, on the sales account Documents tab. The head office receives one document which contains statements for all the branch offices, while the branch offices receive only the branch statements.

Changing the setting

If you change it so that it is not selected, then all account statuses are set to independent and any links between accounts are removed.

Select this to enter multiple transactions at one time for customers. We recommend that you use batch processing if you frequently enter a large number of transactions.

Batch processing:

• Handles multiple transactions of the same type, e.g. invoices, and processes them in one session.
• Allows you to change individual transactions before the batch is posted.

• Double checks your entries against a batch total.

There are two separate batch processing options in the Sales Ledger menu:

• Batched Transactions. This allows access to batches input by the logged on user only.
• Batched Transactions (Manager). This allows access to all batches.

Changing the setting

You can change the setting, provided there are no unposted batches on the system. Changing the setting to selected enables the menu options. Changing it so that it is not selected means that you cannot use the menu options.

Select this to generate your customer account reference automatically.

The account reference is a number which is automatically increased by 1, each time you create a customer account.

Enter the number you want your customer accounts to start from in the Begin automatic generation with box.

If you already use a numbering system for your customer accounts, you can assign the references manually.

If you are manually assigning account references:

• Use account references of the same lengths to ensure accurate results when searching account records.
• An account reference can contain both numbers and letters up to eight characters in length.
• The Sales Ledger does not differentiate between upper and lower case letters so an account reference of abc is considered the same as account reference ABC.

Changing the setting

This setting influences how the ledger locates your account records. If you decide to change the setting at a later date it will have an adverse effect on how the ledger searches for and locates your existing account records. We therefore recommend that after setting this option you do not change it in the future.

Select this to include additional nominal transaction information for each transaction that is entered.

A new column Transactional analysis is displayed when entering the following transactions and on the transaction enquiry screen:

• Sales Invoices.
• Free Text Invoices.
• Sales Credit Notes.
• Sales Receipts.
• Sales Payments.
• Batched Transactions.

You must have selected to Allow additional transactional analysis in the Accounting System Manager System settings Transaction settings tab.

Changing the setting

This affects new postings entered subsequently. It will not affect existing nominal transactions that have been posted or are in the waiting postings files. However, if you clear this setting, the column will be removed and you will no longer be able to see the codes entered previously.

Select this if you want to use an online payment service provider (such as Sage Pay) to receive customer payments.

If you select this check box, you can use the Online Card Receipt option to record receipts from customers.

You cannot select this option unless a merchant account has been set up in Accounting System Manager.

Changing the setting

Selecting this enables online payment, while clearing it means that you cannot use the online option to record receipts. However, if you have taken an online receipt and then clear the setting, you cannot reverse or refund the online transaction. The system only allows refund or reversal of online transactions using online facilities.